Building a new software application is just the start, as organizations invest in software to help solve business problems. For systems to be effective and have a positive influence on organizational goals, they need to address user experience and focus on how best to gain new system adoption. The ideas for a new strategy are compiled in a document titled a change management plan. This plan contains information about the new user experience, how the new system will be supported, and the communication plans to inform the system users, which includes FAQs and instructions on how to use the system.” a change management plan for WeLoveVideo, Inc. Within the change management plan, incorporate the following: · Ways in which the system was designed to support a positive user experience · How the system changes will be communicated to the users · Ways in which you will shape the communications to ensure a positive outlook · Collateral (Ex. FAQs and user guides) that will be developed in support of the new system · Explain what type of support will be available to the users after implementations.

The change management plan for WeLoveVideo, Inc. will play a crucial role in ensuring the successful adoption and utilization of the new software system. This plan needs to address various aspects, including the user experience, communication strategies, and support mechanisms. By focusing on these areas, the organization can maximize the positive impact of the new system on its goals and objectives.

One of the key elements of the change management plan is to outline how the new system is designed to support a positive user experience. This involves considering factors such as intuitive user interfaces, ease of navigation, and the integration of user feedback during the development process. By prioritizing user experience, WeLoveVideo, Inc. can enhance user satisfaction, productivity, and overall system adoption. This section of the plan should outline specific design features and functionality that contribute to a positive user experience.

Communication plays a vital role in change management, as it helps to inform and engage system users throughout the implementation process. The change management plan should describe the methods and channels through which the system changes will be communicated to the users. This may include email notifications, online training sessions, internal newsletters, or other appropriate communication platforms. The plan should highlight the frequency and content of these communications, ensuring that users are kept well-informed about the upcoming changes and their implications.

In shaping the communications, the change management plan should emphasize the importance of maintaining a positive outlook. This involves presenting the benefits and advantages of the new system, addressing any potential concerns or resistance, and highlighting the opportunities it brings for improved efficiency and effectiveness. By adopting a positive tone and emphasizing the value proposition of the system, WeLoveVideo, Inc. can build enthusiasm and support among the user community.

To support the new system, it is important to develop collateral such as FAQs and user guides. These resources will provide users with a reference point for frequently encountered issues and step-by-step instructions on how to use the system. The change management plan should outline the process for creating these materials, including identifying the key topics, engaging subject matter experts, and ensuring regular updates to reflect system enhancements or changes.

Finally, the plan should address the support mechanisms that will be available to users after the implementation. This may include a dedicated helpdesk or support team, online forums or communities, and regular training sessions. By providing these support options, WeLoveVideo, Inc. can ensure that users have the necessary assistance to overcome any challenges they may face while using the new system. The plan should clearly define the scope and availability of these support services to manage user expectations effectively.

In conclusion, the change management plan for WeLoveVideo, Inc. should comprehensively address the user experience, communication strategies, and support mechanisms for the new system. By considering these factors, the organization can increase user adoption, minimize resistance, and maximize the positive impact of the new software application on organizational goals.