You have just been hired as the Security Manager of a medium-sized Financial Services company employing 250 people in New Hampshire, and have been asked to write two new security policies for this company. The first one is an e-mail policy for employees concentrating on personal use of company resources. The second policy is that of WIFI and Internet use within the company. There are many resources available on the web so researching these topics and policies should be easy. The most difficult part of this exercise will be determining how strict or how lenient you want to make these policies for this particular company. You are asked to create two separate policies on use of EMAIL and a WIFI/INTERNET USE within the company. Be specific in your terms and conditions of use. Consider these items to be included in your policies (as applicable). 1. Overview 2. Purpose 3. Scope 4. Policy 5. Policy Compliance 6. Related Standards, Policies and Processes 7. Definitions and Terms

Email Policy for Personal Use of Company Resources

1. Overview
This email policy is designed to outline the acceptable use of company resources for personal email communication by employees. It aims to protect the company’s interests and ensure professional conduct while allowing employees to maintain a reasonable level of personal communication.

2. Purpose
The purpose of this policy is to establish guidelines for the appropriate use of company-provided email accounts and resources. It aims to minimize the risks associated with personal use of email, such as breaches of confidentiality, inappropriate content, and productivity loss.

3. Scope
This policy applies to all employees who have been provided with a company email account. It covers the use of company email resources, including but not limited to email servers, software, and storage facilities.

4. Policy
4.1 Personal Use: While limited personal use of company email is permitted, it should not interfere with an employee’s job responsibilities or violate any other company policies. Personal email use should be kept to a minimum and should not impede productivity or compromise the security of the company’s email system.

4.2 Content: Employees are prohibited from using company email for any illegal, offensive, or discriminatory activities. Personal emails should not contain any confidential company information or copyrighted material without proper authorization.

4.3 Privacy and Monitoring: Employees should be aware that the company reserves the right to monitor and access their email accounts. While the company aims to respect employee privacy, it may need to review emails in cases of suspected policy violations or legal requirements.

4.4 Security: Employees should exercise caution when opening attachments or clicking on links in emails, especially from unknown sources. Any suspicious or potentially harmful emails should be reported promptly to the IT department.

4.5 Retention and Deletion: Employees should regularly review and clean up their email accounts to maintain efficient email management. The company retains the right to delete or archive emails in accordance with its records retention policies.

5. Policy Compliance
Non-compliance with this policy may result in disciplinary action, up to and including termination of employment. Employees are responsible for familiarizing themselves with and adhering to this policy.

6. Related Standards, Policies, and Processes
This email policy should be read in conjunction with other relevant company policies, such as the Acceptable Use Policy and the Information Security Policy. It is also essential to comply with applicable laws and regulations regarding email communication.

7. Definitions and Terms
– Personal Use: Refers to the limited use of company email for non-work-related communication.
– Confidential Information: Any information that is not publicly available and is considered proprietary to the company.
– Acceptable Use Policy: A policy that outlines the permissible uses of company resources, including email and internet usage.

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