Recently it has become obvious that people are storing data where it does not belong and people are accessing files and directories that they should not have access to. Elizabeth Montgomery is in charge of the team dealing with designing, maintaining and implementing policies for users and data. You are Elizabeth Montgomery and her team. You need to respond to this incident by taking action immediately. · Summarize the issues that face research hospitals · What types of policies are needed? · What core principles apply here? · What would be the best framework to use for a research hospital? · What User Domains should there be? o Be sure to define who the groups are o What files and folders containing what type of data should they have access to? · How would you go about implementing the changes? · What policies need to be in place to address the issues? Research paper: • 6 – 8 pages of prose • Limit the number of bulleted lists • Prose + charts + figures = 10 pages

Title: Addressing Data Security Challenges in Research Hospitals: A Policy Framework

In recent times, the improper storage and unauthorized access to sensitive data within research hospitals have become significant issues. As the team responsible for designing, maintaining, and implementing policies for users and data, it is essential to respond to this incident promptly. This paper will summarize the key issues faced by research hospitals, identify the types of policies needed, discuss the core principles applicable, determine the best framework for a research hospital, define the user domains, outline the access privileges to files and folders, propose an implementation strategy, and highlight the essential policies to address the identified issues.

Key Issues faced by Research Hospitals:
Research hospitals face numerous data security challenges, including:

1. Improper data storage: Data may be stored in locations where it does not belong, leading to breaches and unauthorized access.

2. Unauthorized access: Individuals may be gaining access to files and directories that they should not have permission to access, potentially compromising the confidentiality and integrity of the data.

Types of Policies Needed:
To mitigate the data security challenges in research hospitals, various policies are required, including:

1. Data classification policies: This policy will determine the sensitivity level of different types of data and establish guidelines for data handling, storage, and access based on their classification.

2. Access control policies: These policies will outline the procedures for granting and revoking access privileges to files and directories, ensuring that only authorized individuals can access sensitive data.

3. Data storage policies: These policies will define the appropriate storage locations for different types of data to prevent data leakage and facilitate efficient retrieval.

Core Principles:
Several core principles apply when formulating data security policies:

1. Least privilege principle: Users should be granted the minimum level of privileges necessary to perform their job functions. This principle reduces the risk of unauthorized access and limits the potential damage in case of a security breach.

2. Separation of duties principle: Segregating duties ensures that no single individual has complete control over critical processes or data. Such separation reduces the likelihood of insider abuse and facilitates accountability.

3. Defense-in-depth principle: Implementing multiple layers of security controls safeguards sensitive data by providing redundancy and making it harder for attackers to compromise the system.

Best Framework for a Research Hospital:
For a research hospital, the best framework to adopt should consider the unique requirements of the healthcare and research environments. The framework should integrate well-known security frameworks, such as ISO 27001, NIST Cybersecurity Framework, and HIPAA Security Rule, while also incorporating specific industry standards for healthcare and research data protection.

User Domains:
To establish appropriate access controls, several user domains should be defined, including:

1. Administrative staff: This group includes hospital administrators and IT administrators responsible for managing the infrastructure and systems. They would have access to administrative files and folders necessary for their roles.

2. Healthcare professionals: This group includes doctors, nurses, and other medical staff. They would have access to patient records, diagnostic data, and treatment plans relevant to their patient care responsibilities.

3. Researchers: This group consists of individuals conducting medical research. They would have access to research data, experimental results, and intellectual property related to their research projects.

Implementation Strategy:
Implementing the necessary policy changes requires a well-planned approach. The following steps should be considered:

1. Conduct a comprehensive security assessment: Assess the existing security measures, identify vulnerabilities, and prioritize areas for improvement.

2. Develop and communicate policies: Clearly articulate the newly formulated policies, ensuring all stakeholders understand their roles and responsibilities.

3. Provide training and awareness programs: Educate users about the importance of data security, the new policies, and the proper handling of sensitive data.

4. Implement technical controls: Deploy access control mechanisms, encryption, monitoring systems, and intrusion detection/prevention systems to enforce the defined policies.

5. Regularly audit and review: Continuously monitor and assess the effectiveness of the implemented changes to identify any gaps or evolving threats.

Essential Policies to Address Issues:
Several critical policies need to be in place to address the identified issues, including:

1. Data classification and handling policy: Defines the classification levels of data and provides guidelines for appropriate storage and access based on the sensitivity of the data.

2. Access control policy: Specifies the procedures for granting, modifying, and revoking access privileges, ensuring that only authorized users can access data.

3. Incident response policy: Outlines the procedures to be followed in the event of a security breach, ensuring swift and effective response to minimize damage and prevent future incidents.

The implementation of effective policies and framework is crucial for research hospitals to mitigate data security challenges. By addressing the key issues faced, defining appropriate access controls, and establishing comprehensive policies, research hospitals can safeguard their sensitive data and protect patient privacy and research integrity.

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