In much of our lives, our workmates or teammates are immediately available to us, sitting at a desk down the hall or playing on the same field. However, IT has made managing global teams commonplace. How does a project manager manage a team separated by an ocean? In this Discussion, you will imagine that you have been selected as the project manager of a new IS/IT project in a company that has recently extended its business overseas. You will discuss how to set a tone to unite all of your team members, define the project’s IT objectives and plan how to achieve these goals. 1- Create a scenario of how you would conduct a team kick-off meeting. 2- Include an agenda and any agenda notes you might use in the meeting. 3- Analyse the project management obstacles faced by a team with overseas members at great distance from each other. 4- Discuss how you would you address or avoid these obstacles. 5- Discuss your rationale for each of your answers. —————————- I need it in word format with minimum 400 wordsand maximum 550 words. At least 4 references cited in text, and one referenced figure or image. it prefere to take one of the reference from:

Title: Managing Global Teams: Overcoming Project Management Obstacles in Overseas Collaboration

Introduction:
With the increasing prevalence of information technology (IT), the management of global teams has become a common practice. As a project manager tasked with overseeing a new IS/IT project in a company that has expanded its operations overseas, it is essential to establish effective management strategies to unite team members, outline project objectives, and plan to achieve the desired goals. This discussion will explore the scenario of conducting a team kick-off meeting, address project management obstacles faced by teams with overseas members at significant distances, and propose strategies to deal with these challenges.

Scenario: Conducting a Team Kick-off Meeting:

To initiate the project effectively, conducting a team kick-off meeting is crucial. The meeting should aim to set the tone for collaboration, define project objectives, and establish a cohesive working environment. The following is an agenda that can be used for the meeting:

Agenda:

1. Introduction:
a. Welcome and introduction of team members.
b. Briefly outline the purpose and importance of the project.
c. Establish common goals and objectives.
d. Share the expectations for collaboration and communication.

2. Project Overview:
a. Present the project’s background and context.
b. Discuss the scope, timelines, and key deliverables.
c. Address any initial concerns or questions from team members.

3. Roles and Responsibilities:
a. Clearly define the roles and responsibilities of each team member.
b. Discuss the importance of effective delegation and accountability.
c. Encourage open communication channels and regular updates.

4. Communication and Collaboration:
a. Highlight the communication tools and platforms that will be utilized.
b. Emphasize the importance of clear and timely communication.
c. Encourage active participation in discussions and idea sharing.

5. Project Management Obstacles Faced by a Global Team:

Managing a team with members located overseas presents several challenges. The distance, time zone differences, cultural disparities, and language barriers can hinder communication, coordination, and collaboration among team members. These obstacles may result in misunderstandings, delayed decision-making, and reduced productivity.

To successfully address or avoid these obstacles, the following strategies can be implemented:

a. Establishing Clear Communication Channels: Utilize multiple communication platforms that cater to the various needs of team members. This can include video conferencing, instant messaging, and project management tools to ensure effective and timely communication.

b. Preserving Cultural Sensitivities: Understand and respect cultural differences among team members. Encourage open-mindedness, inclusivity, and tolerance to foster a harmonious working environment.

c. Standardization of Processes: Implement standardized project management processes and methodologies that can be easily understood and followed by team members irrespective of their geographic location. This minimizes confusion and enhances project coordination.

d. Regular Team Meetings: Schedule regular virtual team meetings to foster collaboration, address challenges, and provide opportunities for brainstorming and knowledge sharing.

Rationale:

The agenda for the team kick-off meeting aims to establish a common understanding of the project, its objectives, and working dynamics. This sets a foundation for effective collaboration and communication. By addressing the project management obstacles, such as distance, cultural disparities, and time zone differences, the proposed strategies aim to mitigate challenges and maximize team performance.

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