Imagine you are an Information Security consultant for a small college registrar’s office consisting of the registrar and two assistant registrars, two student workers, and one receptionist. The office is physically located near several other office spaces. The assistant registrars utilize mobile devices over a wireless network to access student records, with the electronic student records being stored on a server located in the building. Additionally, each registrar’s office has a desktop computer that utilizes a wired network to access the server and electronic student records. The receptionist station has a desktop computer that is used to schedule appointments, but cannot access student records. In 1974, Congress enacted the Family Educational Rights and Privacy Act (FERPA) to help protect the integrity of student records. The college has hired you to ensure technical safeguards are appropriately designed to preserve the integrity of the student records maintained in the registrar’s office. Write a 6 page paper in which you: Your assignment must follow these formatting requirements: The specific course learning outcomes associated with this assignment are: Purchase the answer to view it

In recent years, the issue of information security has become increasingly important, especially in sectors that handle sensitive data such as educational institutions. The Family Educational Rights and Privacy Act (FERPA), enacted in 1974, aims to protect the integrity of student records and ensure the privacy of student information in educational settings. As an Information Security consultant for a small college registrar’s office, it is your responsibility to ensure that technical safeguards are appropriately designed to preserve the integrity of student records.

The registrar’s office in question consists of the registrar and two assistant registrars, two student workers, and one receptionist. The office is physically located near several other office spaces. The assistant registrars utilize mobile devices over a wireless network to access student records, while the electronic student records are stored on a server located in the building. Each registrar’s office also has a desktop computer that uses a wired network to access the server and electronic student records. The receptionist station has a desktop computer that is used for scheduling appointments but does not have access to student records.

Given the sensitive nature of the data being handled, it is critical to implement appropriate technical safeguards to protect the integrity of the student records. This may involve several measures, including secure network design, access controls, encryption techniques, and regular audits.

One of the first steps in ensuring information security is to implement a secure network design. This involves separating the registrar’s office network from other office spaces to prevent unauthorized access. A dedicated network for the registrar’s office can be created, with appropriate firewalls and intrusion detection systems to monitor and control network traffic. The wireless network used by the assistant registrars should also be secure, using strong encryption protocols such as WPA2-Enterprise. Additionally, a virtual private network (VPN) can be set up to allow secure remote access to the student records server.

Access controls are another important aspect of information security. Each user should be assigned a unique username and password combination to authenticate and control their access to student records. User accounts should be regularly audited and updated to ensure that only authorized individuals have access to the records. Furthermore, access control policies should be implemented to restrict access based on the principle of least privilege, allowing users to access only the information necessary for their job responsibilities.

Encryption techniques can also be employed to further protect the integrity of student records. Data transmitted over the wired and wireless networks should be encrypted to prevent unauthorized interception. Additionally, the electronic student records stored on the server should be encrypted to protect them from unauthorized access in case of a physical breach.

Regular audits and security assessments are essential to maintaining the integrity of the student records. These assessments should be conducted by qualified experts to identify any vulnerabilities or weaknesses in the system. Any identified risks should be mitigated through appropriate security measures, and regular updates and patches should be applied to software and systems to address any new vulnerabilities that may arise.

In conclusion, preserving the integrity of student records in a college’s registrar’s office is of utmost importance in line with the requirements of FERPA. Implementing technical safeguards such as secure network design, access controls, encryption techniques, and regular audits are necessary to ensure that the student records are protected from unauthorized access and alteration. By following these recommendations, the registrar’s office can uphold the integrity and privacy of the student records and comply with the regulations set forth by FERPA.

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