Case Study 2: Implementation Strategies  Due Week 7 and worth 175 points Your proposed information system is still a contender. The executives, however, are asking whether it is too limited to prevent the shadow IT projects that continue to take place throughout the organization. They believe that you have considered what the organization does now, but how will your system adapt to new products and processes? Read IQMS (2015) for a concrete example of what they mean. You’ll have to quell their fears, so it’s time for another memo. Please focus on these points: 1. Identify any significant changes that your organization might reasonably make in its product offerings in the next 3 years. Explain the competitive benefits of this change.  2. Explain how your information system addresses or can adapt to the introduction of these new product offerings.  3. Give one reason why capabilities for the new product offerings should or should not be incorporated in the initial information system design. Justify your reason. This memo should be 3–5 pages long. Reference: IQMS. (2015). Quick Response Manufacturing Yields Lower Inventories & Improves cash flow. Retrieved from https://www.iqms.com/files/case-studies/quick-response-manufacturing.pdf. Purchase the answer to view it

Memo

To: [Executives]
From: [Student]

Subject: Implementation Strategies for the Proposed Information System

Date: [Date]

Introduction

In response to concerns about the potential limitations of the proposed information system in preventing shadow IT projects, this memo aims to address how the system can adapt to new products and processes. By analyzing potential changes in the organization’s product offerings over the next three years and evaluating the competitive benefits of these changes, this memo will demonstrate how the information system can effectively address these new challenges while avoiding the need for shadow IT projects.

1. Potential Changes in Product Offerings and Competitive Benefits

To effectively address the executives’ concerns, it is necessary to identify potential significant changes in the organization’s product offerings and explain the competitive benefits of these changes. By anticipating and preparing for these changes, the proposed information system can ensure that the organization remains agile and competitive in the market.

One possible change in product offerings could be diversifying the organization’s product line to cater to a broader customer base. This could involve introducing new variations or extensions of existing products, targeting different market segments, or even expanding into entirely new product categories. The competitive benefits of such changes could include increased market share, higher customer satisfaction, and improved brand reputation as the organization becomes capable of meeting a wider range of customer needs.

Another potential change could be adopting a more sustainable or environmentally friendly approach to product development and manufacturing. As consumers become more environmentally conscious, organizations that prioritize sustainability gain a competitive advantage. Incorporating unique features or processes into the product offerings that promote sustainability, such as using recyclable materials or reducing energy consumption, can differentiate the organization from competitors and attract environmentally aware customers.

2. Adaptation of the Information System to New Product Offerings

To ensure that the proposed information system can effectively adapt to the introduction of new product offerings, it is necessary to consider its flexibility and scalability. The system should be designed with the capability to accommodate changes in product specifications, production processes, and supply chain management.

One way the information system can address new product offerings is through modular design and configurability. By designing the system with modules that can be easily added or modified, the organization can efficiently incorporate new product specifications into the existing system without significant redevelopment. This approach enables the organization to respond quickly to market demands and reduces the need for shadow IT projects.

Additionally, the information system should have the capability to integrate with external systems, such as suppliers or distribution channels, to support the introduction and management of new product offerings. This integration ensures seamless communication and coordination between various stakeholders involved in the product lifecycle, enabling efficient supply chain management and facilitating the successful launch of new products.

3. Incorporating Capabilities for New Product Offerings in Initial Design

The decision to incorporate capabilities for new product offerings in the initial information system design should be primarily driven by the strategic importance and feasibility of these new offerings.

If the new product offerings align with the organization’s long-term goals and provide a significant competitive advantage, it is advisable to incorporate their capabilities into the initial design. Doing so ensures that the organization can fully leverage the benefits of the proposed information system from the outset, eliminating the need for significant system modifications in the future. Additionally, incorporating these capabilities in the initial design helps avoid potential disruptions or inefficient workarounds associated with the introduction of new products.

However, if the new product offerings are not strategically aligned with the organization’s goals or their feasibility is uncertain, it may be more prudent to focus on the core functionalities and requirements in the initial design. This approach ensures that the information system is robust, reliable, and efficient in supporting the organization’s existing operations, while still allowing for future expansion and adaptation.

Conclusion

By identifying potential changes in product offerings, explaining their competitive benefits, and outlining how the information system can address and adapt to these changes, this memo has addressed the executives’ concerns about potential limitations. The proposed information system’s flexibility, scalability, and integration capabilities ensure that it can effectively support the organization in adapting to new products and processes, minimizing the need for shadow IT projects and maintaining competitiveness in the market.

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