Assignment 1: The CEO’s Challenge Due Week 3 and worth 150 points You’ve just left an all-hands meeting at your company*. The CEO was very upset at the rise of shadow IT projects – a major indicator that the company’s internal information system has failed to meet its needs. Because the current information system is inadequate, inefficient, and outdated, the CEO is inviting everyone in the organization to propose a new operational, decision support, or enterprise information system to replace it. The executives have allocated $5 million to fund the most promising idea. This is your chance to make a difference in the company (not to mention your own career). Write your proposal as a memo that the entire C-suite will review. Include at least these points, in your own words, to be persuasive: The executives are busy, so keep your memo to 1-4 pages and avoid any extraneous content. *You may use a current or former employer, but do not disclose anything confidential. Or, you can pick another organization if you are familiar with their internal (not customer-facing) information systems. You can disguise the organization and populate it with famous names. Made-up companies are problematic because of the amount of detail and realism they require.

Memo: Proposal for a New Operational, Decision Support, or Enterprise Information System

To: CEO and Executive Team

From: [Your Name]

Date: [Date]

Subject: Proposal for a New Information System

I am writing this memo to propose a new operational, decision support, or enterprise information system for our organization. In recent years, the rise of shadow IT projects within our company has indicated a significant failure in our internal information system. It has become apparent that our current system is inadequate, inefficient, and outdated. Thus, I believe it is time for us to invest in a new information system that meets our evolving needs and ensures our company’s success.

The purpose of this proposal is to present a comprehensive plan for the implementation of a new information system that addresses our organization’s operational, decision support, and enterprise needs. I am confident that this system will not only resolve the issues we are currently facing but also contribute to the overall growth and success of our company.

In order to develop a persuasive argument, I have structured this proposal to include the following key points:

1. Overview of the Current Information System:
– Briefly describe the shortcomings and limitations of our existing information system.
– Highlight the negative impact of these shortcomings on our company’s operations and decision-making processes.
– Emphasize the need for a new system that is adaptable, efficient, and capable of meeting the demands of our dynamic business environment.

2. Benefits of the Proposed Information System:
– Outline the specific benefits that the new information system will bring to our organization.
– Discuss how the proposed system will improve operational efficiency, enhance decision-making capabilities, and support our overall business strategy.
– Highlight the potential for cost savings and return on investment that the new system will offer.

3. Implementation Plan:
– Provide a detailed plan for the implementation of the new information system.
– Break down the implementation process into key stages and milestones.
– Discuss the required resources, timeline, and budget for each stage.

4. Recommendations for Vendor Selection:
– Evaluate different vendors and their products that align with our organizational needs.
– Discuss the criteria for vendor selection, such as reliability, scalability, and compatibility with existing systems.
– Recommend a specific vendor and provide a justification for the selection.

I understand that the executives are busy and, therefore, have kept this memo concise, limiting it to 1-4 pages. I have excluded any extraneous content to ensure that only the most relevant information is presented.

By implementing a new information system, we have the opportunity to address our current shortcomings, improve operational efficiency, and enhance decision-making processes. I believe that the allocated $5 million is a significant investment that will yield substantial returns for our company. I look forward to discussing this proposal further and working towards the successful implementation of a new information system that aligns with our strategic goals.

Thank you for considering this proposal.

Sincerely,
[Your Name]

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